General Provisions

1.1 These terms and conditions apply to the United Nations simulation conference “Cologne Model United Nations 2019“ (CologneMUN 2019). This conference is organized by the Cologne Model United Nations Society Association, represented by the board, hereinafter referred to as the Association.

1.2 Applicable Law is German Law. The place of jurisdiction is Cologne.

Registration and Formation of Contract

2.1 Registration takes place online via colognemun.org.

2.2 The registration contract is formed between the person (including, but not limited to, the delegate, chairperson, press team) wishing to participate (hereafter referred to as the Participant) and the Association. The purpose of the contract is the participation in the CologneMUN conference (hereafter the conference).

2.3 The registration process will be considered completed as soon as the online application via Google Forms has been submitted, all the payments have been made in full and have been verified by the Association.

2.4 The Association reserves the right to reject any application in writing within a period of four weeks. In this case, a refund will be paid in full.

Payment Policy

3.1 All payments need to be made in full prior to the conference. Cash payments before or during the conference will not be accepted.

3.2 After registering the Participant forfeits any rights to claim a refund for already paid fees.

3.3 The Participant further agrees to carry all banking fees and charges, while making payments to the Association.

Duties of the Participant

By registering for a position at the conference application form, the participant agrees to:

4.1 Provide full and correct information about his person;

4.2 Guarantee that the Participant is not currently sought after on the base of criminal charges in any country;

4.3 Adhere to the Code of Conduct established by the Association for the duration of the conference, including but not limited to accepting the authority of the conference staff and to treating other Participants of the conference, guests and staff with respect and dignity as dictated by diplomatic conduct.

4.4 The Association reserves the right to exclude, at the discretion of the Secretary-General, any Participant from the conference who violates the duties laid out above or the diplomatic integrity of the event or impedes by their behavior the smooth progress of the conference.

4.5 In this case, the Participant is not entitled to claim financial damages.

Visa Requirements

Participants from non-EU countries who require a visa are obliged to comply with their visa requirements. Therefore, it is those Participants’ duty to attend the conference.

Services

Rendered Services rendered by the Association prior and during the conference include:

6.1 Informing applicants no later than 30 days after the end of the registration phase if they were accepted as participants at the conference;

6.2 Informing the participants in due time about the schedule and changes to it;

6.3 Making available to the participant’s rooms, personnel and materials required for pursuing the purpose of the conference.

Ownership

7.1 The Association retains ownership of all materials published in the course of this conference.

7.2 The Participant waives all rights of ownership of any photographic or video materials that are taken during the conference by the conference staff. The participant further agrees that such pictures may be used by the Cologne MUN Society and its partners or sponsors in the future for educational or promotional purposes. No compensation is offered or implied.

Termination

The Association reserves the right to cancel the conference in case of incidents of force majeure, including but not limited to power failures, natural disasters, global and local epidemics, natural disasters and armed conflicts.

Liability

9.1 The participant waives all and any claims against the Association involving compensation in part or in whole, of damages or losses incurred in association with travel and accommodation related to participation in the conference.

9.2 The Association does not incur liability for damages by accidents or in case of loss or theft of their valuables left in the conference rooms and buildings.